--- title: All Features | Retreat Guru description: Explore all of the features included with Retreat Guru's retreat management system. --- Retreat Guru Features Explore all of our features that will help you run your retreats more efficiently than ever before. All Features Registrations Pricing and Discounts Programs Operations Contract Management Group Management Finance Email Online API All Features Registrations Pricing and Discounts Programs Operations Contract Management Group Management Finance Email Online API ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Conditional Questions Add conditional questions to your registration forms that only appear when specific information is entered. ![Registrations](//7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/raw_assets/public/retreat-guru-new/images/modules/features-listing/registrations.png) Multi-Person Registrations Easily accept registrations for more than one person while still keeping track of each individual. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Secondary Forms Create secondary forms to help you easily collect all the participant information you need. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Specific Date Ranges for Bookings For *Fixed Date* programs, you can set the start and end dates for your programs along with the “list until” date when registrations are closed. For *Flexible Date *programs, guests can choose their start and end date while you set a specific booking range. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Minimum Lengths of Stay Set a minimum number of nights required in order for bookings to be made. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Exclude Dates to Start a Stay Exclude certain days where a guest can NOT start their stay, restricting start dates to certain days on your calendar. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Custom Registration Statuses Create custom statuses for registrations based on the different stages of your booking process. Statuses can include “Payment Required”, “Payment Received”, “Canceled”, and more. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Capture Leads from Abandoned Registrations Keep track of people who started registering for a program, but never finished. Their information is collected so you can reconnect with them. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Printable Participant Rosters for Programs Automatically create guest rosters for each program and share the important registration details amongst your team. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Enable Wait Lists Automatically turn on a Wait List to continue collecting registrations after you reach max capacity. Give these bookings first priority if a spot opens up. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Highlight Registrations with Flags You can color code registrations based on your operational need. You can flag each person to highlight information about them such as whether that person has a balance due, is blacklisted, has special needs, etc. ![Group (22)](https://7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/Group%20(22).png) Exclude Guest Type from Max Capacity Easily exclude certain types of registrations (such as a teacher or renter) from the max capacity of your programs. ![Group (22)](https://software.retreat.guru/hs-fs/hubfs/Group%20(22).png?width=100&height=101&name=Group%20(22).png) Registration Data Permissions Control which members of your team can access guest responses to certain registration questions by setting admin user roles. ![Group (22)](https://software.retreat.guru/hs-fs/hubfs/Group%20(22).png?width=100&height=101&name=Group%20(22).png) Registration Reporting Options Decide whether to include or exclude individual registrations in different reports. This includes kitchen reporting, per program meal reporting, arrival reporting, and arrival/departure quick links in the registration list. ![Group (22)](https://software.retreat.guru/hs-fs/hubfs/Group%20(22).png?width=100&height=101&name=Group%20(22).png) Participant Portal Provide guests with a view of their past, present, and future registrations with the option to easily add an event to their personal Gmail or Outlook calendar. The portal also allows guests to view their guest statement, see any balance due, and easily access links for online programs. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Early Bird Pricing Offer participants multiple time-based offers depending on how early a booking is made to get more registrations in advance. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Seasonal Pricing Set custom pricing for different times of the year (or for future years). You also have the ability to modify seasonal pricing for each program. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Weekend and Weekday Pricing Set custom pricing based on different days of the week since weekends can be a popular choice among guests. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Sliding Price Scale Offer a guests a price range they can choose from when booking a program. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Itemized Pricing Packages List out individual components that make up the package price for your programs. These specific items could include meals, admin costs, material fees, specific program costs, etc. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Limits on Discount Codes Control how many times a discount code can be used across all of your programs. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Program-Specific Discount Codes Set specific discount codes that are available on a program-by-program basis. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Discount Exclusions Exclude certain types of transactions from being included in discount codes. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Limited Time Discount Codes Offer time-based discount codes that will expire if not used during the allotted period. ![Group (23)](https://software.retreat.guru/hs-fs/hubfs/Group%20(23).png?width=123&height=123&name=Group%20(23).png) Special Pricing for Extra Nights Booked Offer different prices based on the number of nights someone books a retreat for each room type. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Program-Restricted Room Blocks Section off certain rooms for specific programs so you never have to worry about double booking. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Program Planning Notes Add custom notes to your programs to help with planning and executing them. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Customize Registration Form Fields Customize your online registration forms with custom notes and headers on a per program basis. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Fixed Date and Flexible Date Programs Choose whether you want to offer guests either Fixed Date and Flexible Date programs. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Custom "Thank You" Pages for Form Registrations Direct guests to custom “Thank You” pages attached to the form used for each registration. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Password-Protected Programs Have certain programs require a password in order for guests to register for it. ![calendar_8792670 1](https://software.retreat.guru/hs-fs/hubfs/calendar_8792670%201.png?width=102&height=102&name=calendar_8792670%201.png) Program-Based Meal Plans Offer different meal plans for each of your programs. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Event Group Leader Allow a single person to pay for an entire group and give them the authority to manage the registration. They will receive a single guest statement/invoice. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Remote Registration Form for Group Leaders Give an Event Group Leader the ability to manage their group’s registrations without needing to login to Retreat Guru. They can add, assign rooms, remove items, and make edits. You can also prevent group leaders from overfilling rooms with too many people. Offer the option to auto-email guests that have been added by the event organizer to collect follow-up information. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Organizational Contacts Maintain a simple database with all your organizational contacts. You can add these contacts to different programs and rentals as needed. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Venue Management Convert your meeting spaces into venues that can be assigned to different programs for more efficiency. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Banquet Event Order (BEO) Create a printable Banquet Event Order (BEO) that can be distributed amongst your team to help with event planning. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Include Custom Number of Meals with Registrations Specify which days and meal periods will be included for guests when they register. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Bulk Meals Give your team the option to include extra meals that are not connected to particular registration or program. This can be to account for staff, walk-ins, special groups, etc. ![management_1570102 1](https://software.retreat.guru/hs-fs/hubfs/management_1570102%201.png?width=109&height=104&name=management_1570102%201.png) Program Tasks and Statuses Create custom program statuses and assign different tasks to keep track of the different stages in your program planning process. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Meal Reports Automatically create diet-based Meal Reports for your kitchen to stay prepared for each program. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Staff Rooms Block off certain rooms to only be assigned to staff members. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Room Bookings Chart This provides you with a helpful overview of the guests staying with you, including helpful icons based on their gender or group. You can also indicate whether they have another stay with you on the same calendar. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Venue Booking Calendar Easily see all of your room and program bookings in a calendar view. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Occupancy Report Use the Occupancy Report to get a better sense of guest arrivals and departures. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Housekeeping Reports Use the Housekeeping Report to easily keep track of Arrivals, Departures, and the main essentials for getting each room ready. Always know when guests come and go to have your team ready to prepare rooms quickly. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) The Changes Log Automatically keep a record of all the changes made to registrations, programs, transactions, and more by anyone one your team. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Google Tag Manager Easily integrate your retreat management system with all Google properties. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Room Inventory Never overbook a room by making sure participants always see what’s available during registration. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Offer Flexible Room Types Sell the same room as a single, double, or triple depending on who books it first. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Room Availability Summary At the top of the Room Bookings view, you are able to see a summary of any available spaces during a certain date range. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Collapsible Room Display On the Room Bookings view, you can show or hide rows of rooms, to display them only summary by Room Type. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Switch Guest Rooms Easily manage guests who want or need to change their room during a stay. ![Retreat Guru Features_Operations](https://software.retreat.guru/hs-fs/hubfs/Retreat%20Guru%20Features_Operations.png?width=210&height=209&name=Retreat%20Guru%20Features_Operations.png) Exclude Certain Rooms When Reporting Exclude certain rooms from being included when running the Occupancy Report or looking availability numbers on the Room Booking page. ![Union (14)](https://software.retreat.guru/hs-fs/hubfs/Union%20(14).png?width=107&height=108&name=Union%20(14).png) Accept Rentals Inquiries Accept inquiries from other retreat leaders to rent your space and automatically create quotes. ![Union (14)](https://software.retreat.guru/hs-fs/hubfs/Union%20(14).png?width=107&height=108&name=Union%20(14).png) Manage Rental Contracts Automatically create rental contracts that can be sent to people looking to rent your space. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) GL (General Ledger) Codes for Transaction Categories Assign General Ledger (GL) codes to your transactions to assist with accounting and finance processes. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Apply Taxes on Transaction Categories Automatically have taxes calculated for the custom transaction categories you set up. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Manage Personal Credit Easily give and keep track of any program credits that have been allotted to participants, volunteers, and staff. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Suggested Donation Pricing Automatically provide guests with suggested donation prices when they fill out your registration forms. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Scheduled Payment Transactions Schedule when transaction payments will appear on a guest’s monthly bank statement. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Credit Card Fee Add an extra small fee for guests if they decide to pay with a credit card. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Track Alternative Payment Methods Track all types of payments made outside of credit cards, including checks, cash, debit, or e-transfer. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Schedule Installment Payments Schedule automatic monthly or quarterly payment plans for a program and provide this option to guests during registration. Payments with be automatically charged to the credit card on file. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Offer Optional Add-Ons Allow participants to buy optional add-ons such as massages, airport shuttles, and more. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Guest Statements You can create and send statements to guests through your Retreat Guru dashboard. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Collect Gratuities Collect optional gratuities from guests during the payment process after they receive their statement. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Add Items with Speed Keys Create short codes for your most popular items to make it easier for your staff to add items when preparing guest statements. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Accounting Report The Accounting Report gives you all the essentials needed for making journal entries in your accounting system. Revenue is realized and reported when the stay occurs or the item/service has been delivered, regardless of when the payment is made. ![cost_5656514 1](https://software.retreat.guru/hs-fs/hubfs/cost_5656514%201.png?width=112&height=104&name=cost_5656514%201.png) Accounting Mode Maintain integrity and prevent users from editing transactions after the specified date for when revenue is realized. ![Vector (23)](https://software.retreat.guru/hs-fs/hubfs/Vector%20(23).png?width=140&height=100&name=Vector%20(23).png) Send Pre-Arrival Emails to Guests Allow automated emails to be sent to guests from Retreat Guru at whatever time intervals you choose before your retreat begins. ![Vector (23)](https://software.retreat.guru/hs-fs/hubfs/Vector%20(23).png?width=140&height=100&name=Vector%20(23).png) Send Post-Departure Emails Create emails that can be sent to participants after your retreat ends. ![online_10534832 1](https://software.retreat.guru/hs-fs/hubfs/online_10534832%201.png?width=134&height=92&name=online_10534832%201.png) Events Hosted Online Automatically create web pages where participants can gain access to your online content. ![api_10073678 1](https://software.retreat.guru/hs-fs/hubfs/api_10073678%201.png?width=135&height=112&name=api_10073678%201.png) Expansive API Integration Use Retreat Guru API to connect with other tools and systems including Webhooks. ![Image 8](//7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/raw_assets/public/retreat-guru-new/images/modules/content-card-3/image-8.png) See More of our Features in Action Book a demo with a member of our team to see how you can leverage Retreat Guru’s incredible features to improve your retreats. [ BOOK A DEMO ](https://software.retreat.guru/landing-page?hsLang=en) ![Image 8](//7681171.fs1.hubspotusercontent-na1.net/hubfs/7681171/raw_assets/public/retreat-guru-new/images/modules/content-card-3/image-8.png)